HMCTS New Transcription Services from 26 June 2017

 

This is to inform you of changes that we will be making to our Court Reporting and Transcription services, later this month, that may be of interest to you and your organisations’ members. Please share accordingly.

 

Between 26 June and 1 August 2017, HMCTS will begin new contracts for court reporting and transcription services. The new contracts will no longer be based on the jurisdiction that a matter is heard but on the type of service that you require. Along with new contracts there will also be changes to the suppliers of the services (as detailed below). The types of service have been categorised as follows:

 

Off-Site Transcription Services (OTS). This is where transcriptions are produced away from HMCTS premises, using audio recording of proceedings. The six suppliers chosen will work within a designated HMCTS region and, for data and security reasons, be the sole supplier to the Crown Court.

 

The same suppliers will also form a panel (similar to the current Tape Transcription Panel), to provide the OTS in the Civil, Family and Tribunal (CFT) jurisdictions without regional restrictions. This service will begin on 26 June 2017. Therefore parties in CFT cases can select which transcriber they wish to use (see attached doc)

 

Real Time Transcription Services (RTS). This will be a service that provides bespoke facilities for the recording and transcription of hearings in real time, where it has been agreed by the Judge that there is a need for a system to be installed in the court to give an instant transcript of the proceedings.  Two suppliers have been contracted to provide these services and there will be no change to the current process. This service will begin on 26 June 2017.

 

Attendance Based Transcription Services (ATS). This is where a stenographer or 'logger' is required at a court or hearing centre. Two suppliers will provide this service which is mainly required at the Royal Court of Justice (RCJ). But, if required, the suppliers can provide this service across the country. This service will begin on 1 August 2017.

 

For Civil, Family or Tribunal hearings, if you are paying for your transcript yourself, you may choose your preferred supplier. Where a Judge or Master has directed that a transcript is provided at public expense, HMCTS will select the appropriate transcriber to produce the transcript. For Crown Court hearings, one transcription provider will cover each HMCTS region and only that provider can be used. 

 

The new process

 

From 26 June 2017, if you would like a transcript you will need to complete the https://content.govdelivery.com/attachments/UKHMCTS/2017/06/16/file_attachments/832495/EX107C_0617.pdf">new EX107 form using the new guidance notes (attached). This form will be available in Welsh.  Once completed you should submit your form, by email or post, to thehttps://courttribunalfinder.service.gov.uk/search/">court or tribunal where the hearing took place. The form and guidance will be available on the Court Reporting and Transcription page on GOV.UK

 

Johnny Walker
Civil, Family, Tribunals Delivery Manager
HMCTS | Exeter and Barnstaple County Courts

 

Southernhay Gardens Exeter Devon | EX1 1UH
DX 98440 Exeter 2



Request for Transcription of Court or Tribunal Proceedings EX107 Request for Transcription of Court or Tribunal Proceedings Guidance Notes Court Reporting and Transcription Supplier Details

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