PRIVACY STATEMENT OF DEVON & SOMERSET LAW SOCIETY
Information about our Organisation and Website
Modern information and communication technologies play a fundamental role in the activities of DASLS. We are a professional body based in the UK.
Address: DASLS, Aston Court, Pynes Hill, Exeter, EX2 5AZ
Tel: 01392 366333
Web Site: www.dasls.com
Providing Visitors with Anonymous Access
You can access our Website home page and browse our site without disclosing your personal data.
The services and links of our Website
Our Website does not enable our visitors to communicate with other visitors or to post information to be accessed by others.
This privacy notice does not cover the links within DASLS website linking to other websites. Please read the privacy statements on the other websites you visit.
Automatic Collection of Information – Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The table below explains the cookies we use and why.
Generic PHP Session cookie
|No||These cookies are used to store information about the slider images on the site. They are also used to store details about your job alert preferences available through the job board|
|Social Media and Google|
|These cookies are used to store information about your use iof the site and interactions using social media. They are also used to monitor interactions and use of our website.|
|Session ID||PHPSESSID||No||Is the unique identifier for the user’s session, so the content management system knows who they are, what the last page they visited was, etc (important for ensuring when someone clicks on a content link, the content is displayed in the correct navigational context).|
DASLS cookies are only used to identify the customer, not to identify any specific customer traits. These cookies do not store any sensitive data.
We do not automatically log personal data nor do we link information automatically logged by other means with personal data about specific individuals. We do automatically log user’s IP address and session information such as the duration of the visit and the type of browser used. This is recognised by the web server and is only used for system administration and to provide statistics which the business uses to evaluate use of the site.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
If you send us a private or direct message via social media the message will be stored for up to two years. It will not be shared with any other organisations.
People who nominate individuals or entities for DASLS Legal Awards – when individuals complete a nomination for DASLS Legal Awards, they submit their information and that of the nominee or the entity in the application form. Any personal information that is provided, is used only for the purpose of reviewing the nomination. The information about the winners will also be published on DASLS website and any of its media partners and sponsors.
Data Collection and Purpose Specification
We collect the personal data that you may volunteer while using our services. We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations. We do not collect or use personal data for any purpose other than the specific services such as feedback forms. If we wish to use your personal data for a new purpose, we offer you the means to consent to this new purpose: by indicating in a box at the point on the site where personal data is collected.
We may hold data about the following people:
- Members and supporters
- Job applicants
- Suppliers and service providers
- Professional advisers, consultants and other professional experts including sponsors
- MPs and Peers
We may collect the following information from you which is defined as ‘personal data’
- Personal details
- Family details
- Financial details
- Employment and education details
- Goods and services
- Business activities of the person whose details we are processing
- Details of complaints, incidents and grievances
- Visual images
- Responses to surveys
We may also collect information that is referred to as being in a ‘special category’. This could include
- Physical or mental health details
- Ethnic origin
- Criminal and legal proceedings, outcomes and sentences
The basis on which we process your personal data is one or more of the following
- It is necessary for the delivery of our services to you
- It is necessary for us to comply with any legal obligations
- It is in our legitimate interests to do so
- You have given us your consent (this can be withdrawn at any time by advising DASLS office)
We will normally keep your information throughout the period of time that we communicate with you and afterwards for a period of six years as required by law.
It may sometimes be necessary to transfer personal information overseas. When this is needed, information is only shared within the European Economic Area. Any transfers made will be in full compliance with all aspects of the data protection act.
Disclosure and Visitor Choice
We do not disclose your personal data to other organisations.
Confidentiality / Security
We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:
• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss
All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors’ personal data. We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law, other regulation or for funding purposes.
DASLS is accredited and complies with the Cyber Essentials Scheme (DASLS Network registration number is QGCE) in order to defend against the most common and unsophisticated forms of cyber-attack. The requirements in place include:-
- Password policy using unique credentials
- Secure configuration
- User access control
- Malware protection
- Patch management
We also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
You have the following rights under the GDPR
- Right to be informed
- Right of access
- Right of rectification
- Right to erasure
- Right to restriction of processing
- Right to data portability
- Right to object
- Rights concerning automated decision-making and profiling
You can read more about these rights at https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
Access to the personal data we may hold about you
You can ask us whether we are keeping personal data about you upon request, which you can indicate by:
• sending an email ( firstname.lastname@example.org )
• calling this telephone number (01392 366333)
We will provide you with a readable copy of the personal data which we keep about you, within a week – although we will require proof of your identity before any processing of such a request begins. We will provide the information free of charge.
We allow you to challenge the data that we hold about you and, where appropriate, you may have the data erased, rectified or amended. We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal. We do, however, allow you to challenge our decision to refuse to provide you with a copy of your personal data.
Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, UK
We keep our privacy notice under regular review.
DASLS, Aston Court, Pynes Hill, Exeter, EX2 5AZ
Tel: 01392 366333
Web Site: www.dasls.com
If you are not satisfied with our response to your concern you may wish to contact the Information Commissioner’s Office (https://ico.org.uk/) .